Digital occurrence book
The occurrence book, without the pen.
Every site has its occurrence book in Truepost. Guards write in it from their phone, the app writes in it by itself, and nobody can change a line afterwards.
An OB that writes itself
Booking on, booking off, a late arrival, a missed report, a guard who left the site: the app enters each one, numbered and timed.
- Numbered entries per site, with the time and who wrote them, as in a paper OB.
- Guards add their own lines from the phone, with photos, also without signal.
- Nobody can edit or delete a line. A correction is a new line. Each entry is chained to the one before it, and the office can check the chain.
- Search and print. Find a day, a site or a word, and get the book as a PDF.
Incidents, reported properly
An incident is more than an OB line. The guard reports it in a few taps and the office takes it from there.
- What happened, when and where, with photos from the scene.
- The office is told at once, with the loud alarm reserved for things that matter.
- Follow-up on the record: what was done, by whom, and when it was closed.
- A PDF for the client, and a link you can share and switch off again.
Reports your clients can open
Show a client what happened at their sites without printing, scanning or giving them a login.
- A daily report per client: who was on duty, the site reports, the OB entries and the incidents at their sites.
- Their sites only. A client never sees another client's sites.
- Shared with a link that you can switch off at any time.
Why it stands up
Tamper-evident
Entries are append-only and chained together. If anything were changed, the check would show it.
The phone's own time
An entry made without signal keeps the time it was made, and says when it reached the office.
Photos stay with the entry
Photos are taken in the app and stored with the line they belong to.
Questions
Asked before signing up
Can an entry be changed or deleted?
No. The occurrence book is append-only: a correction is a new entry. Entries are chained to each other, and the office can check the chain for any site.
Can guards write in it without signal?
Yes. The entry is saved on the phone with its time and sent when signal returns.
Can I give the OB to a client or an inspector?
Yes. Print a site's book for any dates as a PDF, or share a client's daily report with a link.
Is the paper OB still needed?
That is your company's decision and your client's. The app keeps a complete, numbered, timed record for every site, which you can print whenever a paper copy is asked for.
More of the app
It all works together
Guard clocking app
Guards book on and off at the site with their own phone. GPS, a photo and the time prove it.
Read moreGuard monitoring
A live board and map, site reports, night wake checks, and alerts the moment something is wrong.
Read moreRoster and posting sheets
Plan the month per site, fill a shift pattern in one go, and let the posting sheet make itself.
Read moreTry it with your own sites and guards.
14-day free trial, up to 10 guards, no card needed. Register your company and be set up the same day.