PSIRA compliance software

Inspection ready, every day.

Truepost keeps the records a South African security company is asked for, as a result of running the day in it. When someone asks, you print them.

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The compliance pack in Truepost: documents and a checklist of what is still missing

A compliance pack, one tap per document

The documents come from the same guards, sites and shifts you already work with, so they are never out of date.

The guard namelist with each guard's PSIRA number, grade and details.
Your client list and sites.
Posting sheets for any month.
Leave and attendance registers.
A checklist of what a PSIRA or NBCPSS inspection looks for and what is still missing in your records, with a button to fix each one.

The Truepost compliance pack and checklist

Nothing expires by surprise

A guard on post with an expired certificate is a finding. The app sees it coming.

PSIRA certificate expiry per guard, with reminders before the date and a photo of the certificate on file.
Contract renewals and inspection dates on the same reminders list.
A warning on the roster when you plan a guard whose certificate has expired, or whose grade is below the site's.

POPIA, built in

Guards are people. The app tells them what is recorded and why, and protects what it holds.

A plain-language privacy notice every guard accepts the first time they sign in.
Location only on duty. Never off duty, and tracking between reports only if your company switches it on.
ID numbers are encrypted, shown only to the people you allow, and every namelist export that includes them is logged.
Hosted in South Africa, each company's data kept apart from every other company's.

The Truepost app on a guard's phone: on duty at the site, the next site report due, and buttons for a site report, an occurrence book entry and an incident

Records that hold

An occurrence book per site

Numbered, timed and impossible to edit quietly. Print any dates.

Three years of records

Attendance and timesheet records are kept for three years, as the Basic Conditions of Employment Act requires.

The right access for each role

Owner, manager, controller, supervisor, driver and guard each see what their job needs and nothing more.

Questions

Asked before signing up

Is Truepost approved by PSIRA?

PSIRA does not approve software, and Sentrio Systems is a software company, not a security service provider. Truepost helps your company keep and print the records you are responsible for.

Does it track PSIRA certificate expiry dates?

Yes. Each guard's certificate expiry date is on their record, the reminders list shows what is coming up, and the roster warns you when you plan a guard whose certificate has expired.

Can I print a namelist with ID numbers?

Yes, if your role allows it. ID numbers are encrypted and hidden by default, and each export that includes them is logged.

Where is the data kept?

In South Africa, in Amazon Web Services' Cape Town region. Each company's data is kept apart from every other company's in the database itself.

More of the app

Try it with your own sites and guards.

14-day free trial, up to 10 guards, no card needed. Register your company and be set up the same day.